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August 1, 2019
Dear Fellow VFMC Members,
I enjoyed seeing so many of you at the VFMC Convention in May, and I thank all of you who were able to attend and help make this event a success. Particular thanks goes out to Nancy Turner and all those from District III who worked so hard in preparation for this annual event. The programs and concerts were wonderful, the Senior Club Displays were tremendous, and the presentations of the Senior Club Presidents were captivating. I appreciate the hard work that went into creating them and can’t wait until next year to see all you’ve done throughout the new season. I think we accomplished all necessary business during the meetings, and I am looking forward to an equally productive fall board meeting.
Speaking of the Fall Board Meeting, I am looking forward to the opportunity to see all of you once more and to meet the new Senior Club Presidents and any other members I have not yet met. We still have one week left before the cutoff date for reservations at the hotel. Some of you had difficulty making your reservations (for the $99 negotiated room price) and were aided by the hotel representative, Anna Payne. If any of you have issues in this regard, please contact Anna directly for assistance. Her phone is 434-220-2123.
Thanks to all of you who have passed information to me that I have requested this past month. I am trying to update my records and the website, along with the documents I plan to send to you, so that everything is current. My goal in passing information to you can be summed up in three easy words: communicate information simply – “CIS”. This has become a two-way street and I am pleased by your timely responses.
See you all on the 23rd in Charlottesville!
Doctor of Musical Arts
President, Virginia Federation of Music Clubs
Dear Senior Club Presidents and VFMC Reporting Chairs,
It is that time of year to start thinking about Senior Club Reports. Most are due on April 1. Please refer to the VFMC website for complete information at vfmc-music.org. Click on the page "Member Info” and then click on "Senior Club Reports"
COMPLETE INFORMATION about the process for Senior Club Presidents in submitting the reports and for VFMC Reporting Chairs in receiving the reports is found there. Click on “Senior Club Report Chart” in green. It is linked to the chart with due dates and other specific information.
VFMC Reporting Chairs can also click on the green link entitled “VFMC Certificate Request” for the certificate request form to eventually be emailed to Elin Havrilla regarding certificates for the Awards Luncheon at the VFMC Convention.
Best of luck and hope to see you in May at the 98th Annual VFMC Convention.
P.S. Watch for the Official Call of the Convention to be sent about April 1.
RE: VFMC 2018-2019
Dear VFMC Members,
At this special time of year, I find myself thinking back and reflecting on the past. Thinking about the VFMC/NFMC, I realize once again that we are all a part of this organization because we love music. We understand the tremendous power of music and want to ensure that it will continue into the future. I appreciate all that you do for your club, for the VFMC, and for the NFMC. Together we will continue the successes of the past in bringing American music and musicians to communities across the state of Virginia. I encourage you to spread the word about the NFMC and VFMC to your club members and your communities about the many musical opportunities available for music lovers of all ages (festivals, contests and competitions of all sorts). Additionally, I hope you will become even more involved at the state and national levels in order to keep this organization and all of its programs running smoothly into the future.
The second year of my presidency is going by very quickly, and I want to make sure I’ve passed on all documents to you for the 2018-2019 season. Last year, I sent out folders to each VFMC member containing documents pertaining to your role/roles within the organization. To keep the contents of your folder current, I am sending you updated documents, each as an attachment to an email. I ask that you use them as necessary and replace the outdated versions with the new. Please continue to keep them in an easy-to-find place and update their contents. If you do not have a folder for whatever reason please get one, print the documents I send you, and put them in your folder.
These are the documents I will be sending you.
VFMC Member Directory with complete contact information
VFMC Positions & Personnel 2018-19 (a comprehensive listing of Elected & Appointed Officers, District Directors and Senior Club Presidents, and Chairs of Departments, Committees, Festivals, and Competitions & Awards)
VFMC Competitions & Awards Chart
Senior Club Report Process Information (Senior Club Presidents & Reporting Chairs)
Senior Club Report Chart (with due dates, reporting chairs, and their addresses)
Certificate Request Form (for Reporting Chairs use)
VFMC WEBSITE (www.vfmc-music.org): The website has been updated. If you haven’t done so yet, familiarize yourself with the new format and try to establish a habit of referring to it whenever you are looking for VFMC information. It really is a fast, efficient way of sharing information and news. As a matter of fact, check out the “News” page. Several members have requested a page on the website where we can share information, so we have added a blog type section for State, District, and Club News to fill this request entitled “Voice of Music News”. This section replaces the former VFMC “Voice of Music” newsletter. We are looking for articles and photos about events and activities of your clubs so that we can see the great things you are doing in your communities. Please submit all entries to our website editor, Sharon Hale (firstname.lastname@example.org) anytime throughout the year.
Again, please keep all your paperwork together in your folder, ready to pass on to your replacement when you leave your present position. If you have any questions or comments, please feel free to contact me. I hope you all had a Merry Christmas and I wish you the happiest of New Years.
Doctor of Musical Arts
Virginia Federation of Music Clubs
Dear VFMC Members,
Summer has drawn to a close and my favorite season of the year has arrived – Fall. I love the cooler weather and the beautiful trees and, along with that, another exciting year with the VFMC. Please take a few moments to look over the summary of upcoming events for the 2018-2019 season and record them on your calendars.
Fall Board Meeting: Much business was accomplished at the Fall Board Meeting that took place on August 25th. Thanks to all who attended and made this event a success. I have included the minutes as an additional attachment for you. You can also find them on the VFMC website.
District Meetings: I am looking forward to the District Meetings coming up in October and hope to have an opportunity to visit with many of you during this time.
District I Saturday, October 6, 2018 – Hosted by Tazewell Music Club
Tazewell Baptist Church, 483 Tower Street, Tazewell VA 24651
District II Friday, October 5, 2018 – Hosted by Shenandoah Valley Music Club
New Hope Alliance Church, 2311 Papermill Road, Winchester VA
District III Saturday, October 27, 2018 – Hosted by Rappahannock Music Study
Indian Creek Yacht & Country Club, 362 Club Drive, Kilmarnock, VA
Spring Convention: If you haven’t done so yet, please mark your calendars now for the 98th Annual VFMC Convention. District III is planning this event, and I am hoping for a tremendous turnout this year. It will take place May 16-18, 2019 at the South Hill Presbyterian Church in South Hill, Virginia. Rooms will be available at the new Holiday Inn Express located a short distance from the Church. Please refer to the website for more complete information as the time grows nearer.
District III Invitation to the Convention
District III invites you to the town of South Hill for the 2019 state convention,
May 16-18. The meetings will be held at South Hill Presbyterian Church and rooms
will be available at the Holiday Inn Express. This will be a change as we will not be
having the meetings at the hotel. But South Hill is a small town and the church and
hotel are 1.4 miles apart. There is little traffic and no stoplights. The town is a
crossroads with I-85 and Route 58.
Website: Our website continues to grow and evolve. Website maintenance is a continuous job for any organization because information is ever changing. Several members have now been trained by Bill Riski as content editors to enable us to manage our site and keep it up to date. I want to give a warm welcome to Sharon Hale, a member of the Piedmont Music Club who has graciously consented to taking on the role of website editor for the VFMC. Working alongside her is Kathryn Peters, President of the Piedmont Music Club and District II Director of the VFMC. I feel we are very lucky to have such competent members in our organization.
Future Fall Board Meetings: Based on the slightly more limited turnout for this past year’s fall board meeting, I am asking for your input to help me schedule upcoming fall board meetings. Please send me a quick reply and let me know which month you prefer to hold the meeting.
If you feel so inclined, let me know the rationale for your choice.
August (just before school begins – as we’ve done it frequently in the past)
September (mid-month to late in the month)
I look forward to your replies.
Doctor of Musical Arts
President, Virginia Federation of Music Clubs
Dear Fellow VFMC Members,
I enjoyed seeing so many of you last week at the VFMC Convention, and I thank all of you who were able to attend and help make this event a success. Particular thanks goes out to all those from District I who worked so hard in preparation for this annual gathering. The programs and concerts were great. (I especially loved seeing and hearing the Juniors perform.) The Sr. Club Displays were tremendous. I appreciate the hard work that went into creating them. I think we accomplished a lot of business during the meetings which reflects our mutual concern about the state of the VFMC. I look ahead to the Fall Board Meeting (Saturday, August 25) and the opportunity to see all of you once more. More information regarding this meeting will come your way as the summer progresses.
Please note anything that may apply to you:
Senior Club Presidents - Please submit the following to me if you have not yet done so:
1. Convention Report as detailed in email from 4/23
2. Senior Club Activity Form
3. Senior Club Annual Summary Form
4. List of Officers for the upcoming year, 2018-2019
5. Liability Insurance Change - Watch for information and up-to-date forms from Cyndy Elmore, VFMC Liability Insurance Chair
Festival Chairs - Liability Insurance Change - Watch for information and up-to-date forms from Cyndy Elmore, VFMC Liability Insurance Chair
VFMC Chairs - Please submit the following to me if you have not yet done so:
1. Please send me an email summarizing the Sr. Club Reports you received (how many, which clubs, details if pertinent).
2. Convention Report if you did not turn in one at the convention.
Everyone - Send me your thoughts about the website. Please make a conscious effort to go onto the website frequently so that you will become comfortable using this tool. The more you use it, the more you’ll want to use it.
Keep in mind the following objectives: CSI - Our goal: to communicate information in a simple, easy to understand way.
Hope to see you at the Fall Board Meeting, August 25.
Held April 26-28 in Roanoke, Virginia.
Included music from the Maestro of the Roanoke Symphony David Wiley - a program from an outstanding musician Jonathan Romeo on "The Crooked Road: Virginia’s Heritage Music Trail" which celebrates the traditional music that has been kept by families and communities of Southwest Virginia since colonial times - performance by Andre Chiang (baritone). Andre is 2018 Winner of National Association of Teachers of Singing (NATS) and 2018 Winner of the Martha Marks Mack Vocal Award. He was accompanied by Sean Brady.
Some of the attendees at the convention
Our guest Performer Andre Chiang said this...
“NFMC Concert #3 in the books! Always great to be in Virginia and first time in Roanoke! It’s great to share pieces people don’t know (Rorem) and give them what they want (Man of La Mancha). Back to OKC but thank you to Sean, Paul, Elaine, and the whole VFMC state conference for supporting music and young artists! #threedown #frequentflying #beltingasmuchaspossible”
Sean Brady accompanied Andre
Nancy Hoback Milne Award to Jean Frazier
District I Senior Club Presidents
Woodbridge Music Club Display
Dear Club Presidents:
I look forward to hearing your reports at the Annual Convention about your club activities during the past year. It's always interesting to hear about the variety of activities the clubs are involved in. All Sr Clubs provide a wealth of opportunities for musical experiences in their community. These include performance opportunities for students, student scholarships competitions, group musical activities, member performances, guest artists concerts, master classes, and a variety of other activities, all which meet the goals of the National Federation of Music Clubs – to promote American music and musicians. I have set aside time for all of you to share your club activities with each other at the convention.
While preparing your report for the convention, in addition to talking about your club activities, I would like you to include two things: First, share the one thing that your club does that you feel comes closest in achieving your goals and one thing that your club has tried at some point with good intent but that failed to achieve the objective you had in mind. These could be anything from fundraising to educational activities to things that are just fun. The intent here is the exchange of ideas. Although some ideas won't work for every club or community, I believe we can adjust or modify good ideas to fit the needs of our clubs. I am hoping this will open a line of discussion that will help all of us in some way.
The second thing I want you to do is to take a few minutes to complete the attached form. It is simple and will provide some objective data about what your club is and what it has accomplished over the past year. I'm not looking for you to speak specifically about any of these areas in your verbal report at the convention. I plan to use the data you provide to put together my report for the National Convention in Milwaukee and show all the great things that our clubs are doing to advance music and the arts in the State of Virginia. These items are broad categories for the most part, so I ask that you fit your activities into the most appropriate areas and try to be as specific as possible in terms of numbers and cost.
Please complete the form and attach it to your report that you bring to the convention. If you are unable to attend, please send your report to me directly. I appreciate all you do in your local clubs and all you do to ensure the success of the Virginia Federation of Music Clubs in meeting the goals of the National Federation of Music Clubs.
Dr. Elaine Brady President, Virginia Federation of Music Clubs
P.S. I meant to also remind you to fill out the Senior Club Annual Summary form ME 7-1 or ME 7-2 as well. That is the end of the year summary that goes to Senior Club Reporting Chair, Nancy Turner. The above forms replaced the old ones. You can find all these forms on the NFMC site - at home page click on publications, then Membership and scroll down and then click on download pdf and the forms come up. Choose the most relevant form for your club. Please attach a copy of it to your convention report and the 2018 Senior Club Activity Form and give it to me at the convention or mail it to me. I've attached the ME 7-1 and 7-2 below for your use.
Dear VFMC Chairs,
I am hoping that you have communicated with the Senior Club Presidents this year - given them information about activities associated with your VFMC Chairmanship and encouraged them to submit their reports to you. If you would like to send any reminders out, I would be glad to email them for you, if you send me the email message and a request to send out to them.
Part of your responsibility as a VFMC Chair is to take in the reports the Senior Club Presidents send you, evaluate them, and award certificates for the clubs' participation in your area of chairmanship. I have attached a "Request for Certificates" form for you to complete for the awards. You may select ONE club for Award of Outstanding Merit and up to 5 clubs for Awards of Merit. These forms are due to Elin Havrilla by April 20. She will be unavailable after the 23rd of April and will not be able to attend the convention this year. Her job is to make all the certificates and she must have them completed before she leaves on the 23rd. Please submit the forms to her as soon as possible.