Voice of Music News (Newsletter)

Dear VFMC Members,

Summer is drawing to a close and my favorite season of the year will soon arrive – Fall. I love the cooler weather and the beautiful trees. Along with that comes another exciting year with the VFMC. I welcome all new and returning members to the VFMC and look forward to seeing all of you during this next year. Please take a few moments to look over this summary of upcoming events for the 2019-2020 season and record them on your calendars.

Fall Board Meeting: Much business was accomplished at the Fall Board Meeting that took place on August 23rd. Thanks to all who attended and made this event a success. For those who weren’t able to attend, soon you will be able to find out what went on at the meeting by accessing the minutes on the website.

District Meetings: I am looking forward to the District Meetings coming up in September and October and hope to have an opportunity to visit with many of you during this time.

District I Saturday, October 5, 2019 – Hosted by Thursday Morning Music Club
Grandin Court Baptist Church, 2660 Brambleton Ave, Roanoke VA 24015

District II Friday, September 27, 2019 – Hosted by Springfield Music Club
Faith Church Kingstowne, 5725 Castlewellan Dr, Alexandria VA 22315

District III Saturday, September 28, 2019 – Hosted by Cadenza Music Club
The Chesapeake, 955 Harpersville Road, Newport News VA 23601

Convention: If you haven’t done so yet, please mark your calendars now for the 99th Annual VFMC Convention. This is a very special year for Virginia because at the Convention we will be celebrating the 100th Anniversary of the Virginia Federation of Music Clubs! With this in mind, we are hoping for a tremendous turnout. District II is hosting the event and set the date as May 7-9, 2020 at the Hilton Garden Inn Woodbridge, 2500 Neabsco Common Place in Woodbridge. Please mark this date on your calendars and note that the date was changed from the tentative date originally mentioned. Refer to the website for more complete information as the time grows nearer.

Website: Our website continues to grow and evolve. Website maintenance is a continuous job for any organization because information is ever changing. Since the Fall Board Meeting, we have been working diligently to update the website. Many changes take place from season to season, but things are really taking shape. I am gratified that, increasingly, more members use the website on a regular basis. It is a fast and easy way to look up information about the VFMC.

Folders: For those who attended the fall board meeting, I brought along copies of updated materials relevant to the VFMC to replace some of the documents in your folders sent to you two years ago. I know that many of you bring the folders to meetings, use them for reference, and update them as they were intended, and I hope that you will pass on these folders to your replacements.

Additional Emails and Attachments: I am sending you another email with 2 attachments – the VFMC Member Directory 2019-20 and the VFMC Personnel Listing 2019-20. I will also be sending a separate email for Senior Club Presidents with numerous attachments and one to VFMC Reporting Chairs, also with several attachments. Please remember to make copies of these documents and put them in your folders for reference. Ultimately this will help your successor learn about the responsibilities they are assuming and how to be successful in our organization. Let’s keep the information trail going.

I enjoyed seeing so many of you at the Fall Board Meeting and look forward to other occasions to meet throughout the year.

Sincerely,

Elaine Brady
Doctor of Musical Arts
President, Virginia Federation of Music Clubs

Liability Insurance Message

Liability Insurance for Senior Clubs & VA Festival

Optional Liability Insurance coverage is available to Senior Clubs and VA Festivals through NFMC for all Federation-sponsored events.  Each club or festival decides on their own Liability Insurance Coverage for the year, and this insurance is quite affordable.   The directions are simple for submitting requests for the insurance, and the deadline dates are clear.

Please note that, if for some reason your club does not have insurance coverage for an event, DO NOT indicate anywhere on the program or in the publicity that the event is AFFILIATED WITH THE NFMC or the VFMC.  This will prevent the possibility of lawsuits to the NFMC or VFMC for injuries that may occur at your uncovered event.

Cyndy Elmore, VFMC Insurance Chair
9514 Eredine Way
Bristow, VA 20136
welmore664@yahoo.com

Below are links for liability insurance information:

Liability Request Form
Child Protection Policy

 

 

President Letter

August 1, 2019

Dear Fellow VFMC Members,

I enjoyed seeing so many of you at the VFMC Convention in May, and I thank all of you who were able to attend and help make this event a success. Particular thanks goes out to Nancy Turner and all those from District III who worked so hard in preparation for this annual event. The programs and concerts were wonderful, the Senior Club Displays were tremendous, and the presentations of the Senior Club Presidents were captivating. I appreciate the hard work that went into creating them and can’t wait until next year to see all you’ve done throughout the new season. I think we accomplished all necessary business during the meetings, and I am looking forward to an equally productive fall board meeting.

Speaking of the Fall Board Meeting, I am looking forward to the opportunity to see all of you once more and to meet the new Senior Club Presidents and any other members I have not yet met. We still have one week left before the cutoff date for reservations at the hotel. Some of you had difficulty making your reservations (for the $99 negotiated room price) and were aided by the hotel representative, Anna Payne. If any of you have issues in this regard, please contact Anna directly for assistance. Her phone is 434-220-2123.

Thanks to all of you who have passed information to me that I have requested this past month. I am trying to update my records and the website, along with the documents I plan to send to you, so that everything is current. My goal in passing information to you can be summed up in three easy words: communicate information simply – “CIS”. This has become a two-way street and I am pleased by your timely responses.

See you all on the 23rd in Charlottesville!

Musically Yours,

Elaine Brady
Doctor of Musical Arts
President, Virginia Federation of Music Clubs

Senior Club Reports

Dear Senior Club Presidents and VFMC Reporting Chairs,

It is that time of year to start thinking about Senior Club Reports.  Most are due on April 1.  Please refer to the VFMC website for complete information at vfmc-music.org.  Click on the page "Member Info” and then click on "Senior Club Reports"

COMPLETE INFORMATION about the process for Senior Club Presidents in submitting the reports and for VFMC Reporting Chairs in receiving the reports is found there.  Click on “Senior Club Report Chart” in green.  It is linked to the chart with due dates and other specific information.  

VFMC Reporting Chairs can also click on the green link entitled “VFMC Certificate Request” for the certificate request form to eventually be emailed to Elin Havrilla regarding certificates for the Awards Luncheon at the VFMC Convention.

Best of luck and hope to see you in May at the 98th Annual VFMC Convention.

Sincerely,

Elaine Brady

P.S.  Watch for the Official Call of the Convention to be sent about April 1.


Voice of Music News (Newsletter)

RE:  VFMC 2018-2019

Dear VFMC Members,

At this special time of year, I find myself thinking back and reflecting on the past.  Thinking about the VFMC/NFMC, I realize once again that we are all a part of this organization because we love music.  We understand the tremendous power of music and want to ensure that it will continue into the future.  I appreciate all that you do for your club, for the VFMC, and for the NFMC. Together we will continue the successes of the past in bringing American music and musicians to communities across the state of Virginia.  I encourage you to spread the word about the NFMC and VFMC to your club members and your communities about the many musical opportunities available for music lovers of all ages (festivals, contests and competitions of all sorts).  Additionally, I hope you will become even more involved at the state and national levels in order to keep this organization and all of its programs running smoothly into the future.

The second year of my presidency is going by very quickly, and I want to make sure I’ve passed on all documents to you for the 2018-2019 season.  Last year, I sent out folders to each VFMC member containing documents pertaining to your role/roles within the organization. To keep the contents of your folder current, I am sending you updated documents, each as an attachment to an email.  I ask that you use them as necessary and replace the outdated versions with the new.  Please continue to keep them in an easy-to-find place and update their contents.  If you do not have a folder for whatever reason please get one, print the documents I send you, and put them in your folder. 

These are the documents I will be sending you. 

  1. VFMC Member Directory with complete contact information

  2. VFMC Positions & Personnel 2018-19 (a comprehensive listing of Elected & Appointed Officers, District Directors and Senior Club Presidents, and Chairs of Departments, Committees, Festivals, and Competitions & Awards)

  3. VFMC Competitions & Awards Chart

  4. Senior Club Report Process Information (Senior Club Presidents & Reporting Chairs)

  5. Senior Club Report Chart (with due dates, reporting chairs, and their addresses)

  6. Certificate Request Form (for Reporting Chairs use)

 VFMC WEBSITE (www.vfmc-music.org):  The website has been updated.  If you haven’t done so yet, familiarize yourself with the new format and try to establish a habit of referring to it whenever you are looking for VFMC information.  It really is a fast, efficient way of sharing information and news.  As a matter of fact, check out the “News” page.  Several members have requested a page on the website where we can share information, so we have added a blog type section for State, District, and Club News to fill this request entitled “Voice of Music News”.  This section replaces the former VFMC “Voice of Music” newsletter.  We are looking for articles and photos about events and activities of your clubs so that we can see the great things you are doing in your communities.  Please submit all entries to our website editor, Sharon Hale (sharonhale2@gmail.com) anytime throughout the year. 

 Again, please keep all your paperwork together in your folder, ready to pass on to your replacement when you leave your present position.  If you have any questions or comments, please feel free to contact me. I hope you all had a Merry Christmas and I wish you the happiest of New Years.

 Sincerely,

 

Elaine Brady
Doctor of Musical Arts
President
Virginia Federation of Music Clubs

Fall Newsletter 2018

Dear VFMC Members,

Summer has drawn to a close and my favorite season of the year has arrived – Fall.  I love the cooler weather and the beautiful trees and, along with that, another exciting year with the VFMC.  Please take a few moments to look over the summary of upcoming events for the 2018-2019 season and record them on your calendars.

Fall Board Meeting:  Much business was accomplished at the Fall Board Meeting that took place on August 25th.  Thanks to all who attended and made this event a success.  I have included the minutes as an additional attachment for you. You can also find them on the VFMC website. 

District Meetings:  I am looking forward to the District Meetings coming up in October and hope to have an opportunity to visit with many of you during this time. 

               District I            Saturday, October 6, 2018 – Hosted by Tazewell Music Club
                                         Tazewell Baptist Church, 483 Tower Street, Tazewell VA 24651

               District II           Friday, October 5, 2018 – Hosted by Shenandoah Valley Music Club
                                         New Hope Alliance Church, 2311 Papermill Road, Winchester VA
22601

               District III          Saturday, October 27, 2018 – Hosted by Rappahannock Music Study
Club
                                         Indian Creek Yacht & Country Club, 362 Club Drive, Kilmarnock, VA
22482

Spring Convention:  If you haven’t done so yet, please mark your calendars now for the 98th Annual VFMC Convention.  District III is planning this event, and I am hoping for a tremendous turnout this year.  It will take place May 16-18, 2019 at the South Hill Presbyterian Church in South Hill, Virginia. Rooms will be available at the new Holiday Inn Express located a short distance from the Church.  Please refer to the website for more complete information as the time grows nearer. 

District III Invitation to the Convention

              District III invites you to the town of South Hill for the 2019 state convention,
May 16-18.  The meetings will be held at South Hill Presbyterian Church and rooms
will be available at the Holiday Inn Express.  This will be a change as we will not be
having the meetings at the hotel.  But South Hill is a small town and the church and
hotel are 1.4 miles apart.  There is little traffic and no stoplights.  The town is a
crossroads with I-85 and Route 58.

Website:  Our website continues to grow and evolve.  Website maintenance is a continuous job for any organization because information is ever changing.  Several members have now been trained by Bill Riski as content editors to enable us to manage our site and keep it up to date.  I want to give a warm welcome to Sharon Hale, a member of the Piedmont Music Club who has graciously consented to taking on the role of website editor for the VFMC.  Working alongside her is Kathryn Peters, President of the Piedmont Music Club and District II Director of the VFMC.  I feel we are very lucky to have such competent members in our organization.

Future Fall Board Meetings:  Based on the slightly more limited turnout for this past year’s fall board meeting, I am asking for your input to help me schedule upcoming fall board meetings.  Please send me a quick reply and let me know which month you prefer to hold the meeting.

If you feel so inclined, let me know the rationale for your choice.

  • August (just before school begins – as we’ve done it frequently in the past)

  • September (mid-month to late in the month)

 I look forward to your replies. 

 Sincerely,

 
Elaine Brady
Doctor of Musical Arts
President, Virginia Federation of Music Clubs

 

Post-Convention Communication

Dear Fellow VFMC Members,

I enjoyed seeing so many of you last week at the VFMC Convention, and I thank all of you who were able to attend and help make this event a success.  Particular thanks goes out to all those from District I who worked so hard in preparation for this annual gathering.  The programs and concerts were great.  (I especially loved seeing and hearing the Juniors perform.)  The Sr. Club Displays were tremendous.  I appreciate the hard work that went into creating them.  I think we accomplished a lot of business during the meetings which reflects our mutual concern about the state of the VFMC.  I look ahead to the Fall Board Meeting (Saturday, August 25) and the opportunity to see all of you once more.  More information regarding this meeting will come your way as the summer progresses.  

Please note anything that may apply to you:

Senior Club Presidents - Please submit the following to me if you have not yet done so:
1.  Convention Report as detailed in email from 4/23
2.  Senior Club Activity Form
3.  Senior Club Annual Summary Form
4.  List of Officers for the upcoming year, 2018-2019
5.  Liability Insurance Change - Watch for information and up-to-date forms from Cyndy Elmore, VFMC Liability Insurance Chair


Festival Chairs -  Liability Insurance Change - Watch for information and up-to-date forms from Cyndy Elmore, VFMC Liability Insurance Chair

VFMC Chairs - Please submit the following to me if you have not yet done so:
1.  Please send me an email summarizing the Sr. Club Reports you received (how many, which clubs, details if pertinent).
2.  Convention Report if you did not turn in one at the convention.

Everyone - Send me your thoughts about the website.  Please make a conscious effort to go onto the website frequently so that you will become comfortable using this tool.  The more you use it, the more you’ll want to use it.  

Keep in mind the following objectives:  CSI - Our goal:  to communicate information in a simple, easy to understand way.

Hope to see you at the Fall Board Meeting, August 25.

Musically Yours,

Elaine Brady
VFMC President

97th Annual VFMC Convention

Held April 26-28 in Roanoke, Virginia.

Included music from the Maestro of the Roanoke Symphony David Wiley - a program from an outstanding musician Jonathan Romeo on "The Crooked Road: Virginia’s Heritage Music Trail" which celebrates the traditional music that has been kept by families and communities of Southwest Virginia since colonial times - performance by Andre Chiang (baritone). Andre is 2018 Winner of National Association of Teachers of Singing (NATS) and 2018 Winner of the Martha Marks Mack Vocal Award.  He was accompanied by Sean Brady.

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Some of the attendees at the convention


Our guest Performer Andre Chiang said this...

“NFMC Concert #3 in the books! Always great to be in Virginia and first time in Roanoke! It’s great to share pieces people don’t know (Rorem) and give them what they want (Man of La Mancha). Back to OKC but thank you to Sean, Paul, Elaine, and the whole VFMC state conference for supporting music and young artists! #threedown #frequentflying #beltingasmuchaspossible”

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Sean Brady accompanied Andre

Andre Chiang with Elaine, Sean, and Paul Brady

Andre Chiang with Elaine, Sean, and Paul Brady


Nancy Hoback Milne Award to Jean Frazier

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District I Senior Club Presidents

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Woodbridge Music Club Display

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