Article V - Officers & Board of Directors
The officers of the Virginia Federation of Music Clubs (VFMC) shall be elected and appointed.
A. The elected officers shall be President, First Vice President in charge of the Senior Division, Second Vice President in charge of the Student Division, Third Vice President in charge of the Junior Division, Recording Secretary, Corresponding Secretary, Treasurer and Assistant Treasurer.
B. The appointed officers shall be: Chaplain, VFMC Editor, Finance Chair, Parliamentarian, and Past Presidents’ Assembly Chairman.
A. The term for elected and appointed State officers shall be two (2) consecutive years. They shall assume their duties at the close of the Annual Convention at which they are elected or appointed. The Treasurer and Appointed officers shall be eligible to serve in the same office for more than two (2) consecutive terms. Elected Officers shall also be eligible to serve in the same office for more than two (2) consecutive TERMS with a majority vote of the Board of Directors AND a majority vote of enrolled delegates at the Annual Convention.
B. The elected Virginia Representative to the National Board, and the Member-at-Large Nominee (if elected by National), shall take office immediately following the installation of officers at the NFMC Convention in odd-numbered years in accordance with Article XII, Section 4.
No one shall be elected to office that has not served as a member of the Board of Directors for at least two years. The Treasurer and Assistant Treasurer shall be exempt from this requirement.
The Board of Directors shall consist of the Officers, District Directors, Senior Club Presidents, Chairmen of Departments and Standing Committees, all Past Presidents of the Virginia Federation of Music Clubs (VFMC) and the National Federation of Music Clubs (NFMC) Board Members. Fifteen (15) voting members of the Board of Directors, of who at least three are state officers, shall constitute a quorum.
The Executive Board shall consist of the Elected and Appointed Officers, all Past Presidents of the VFMC, the District Directors, and the National Board representative. Its purpose shall be to review recommendations from individuals and/or committees prior to submission to the Board of Directors. Five members of the Executive Board shall constitute a quorum.
The Executive Committee, composed of the Elected Officers, may be called upon to act on emergency business of the State Federation between sessions. Any action taken shall be brought to the Executive Board and Board of Directors (Article VI, Section 9A) for ratification at the next meeting. Four members of the Executive Committee shall constitute a quorum.
There shall be no salaried officers. Necessary expenses incurred by officers or persons in the special services of the Federation may be paid from the general treasury only by order of the President with the approval of the Board of Directors.